How Plannernet Sourced 70 Freelance Meeting Professionals for a Large Tradeshow
2023 | Client Success Story
Overview
A global leader in strategic meeting management had an urgent need for 70 local planners to execute the Grainger Show in Orlando, Florida. All freelance meeting professionals needed to fully align with new event safety protocols, complete a background check and NDA for Grainger, and reside within driving distance of the event venue.
In turning to Plannernet as their M&E freelance talent solution, the company was able to scale their onsite team rapidly, alleviate costs, and flexibly balance business requirements with overall program goals.
Client Challenges
The Client encountered several challenges while preparing for the tradeshow:
- Rapidly approaching event with over 8,500 attendees
In-house team with limited time & resources
6 major overlapping events in the same city on the same days
Required to verify background checks & collect NDAs for all onsite support
Significant worker misclassification risk if they were to contract individuals people to fill roles
2023 | Client Success Story
Overview
A global leader in strategic meeting management had an urgent need for 70 local planners to execute the Grainger Show in Orlando, Florida. All freelance meeting professionals needed to fully align with new event safety protocols, complete a background check and NDA for Grainger, and reside within driving distance of the event venue.
In turning to Plannernet as their M&E freelance talent solution, the company was able to scale their onsite team rapidly, alleviate costs, and flexibly balance business requirements with overall program goals.
Client Challenges
The Client encountered several challenges while preparing for the tradeshow:
- Rapidly approaching event with over 8,500 attendees
In-house team with limited time & resources
6 major overlapping events in the same city on the same days
Required to verify background checks & collect NDAs for all onsite support
Significant worker misclassification risk if they were to contract individuals people to fill roles
Plannernet’s Approach
Plannernet provided a comprehensive approach that addressed the Client’s challenges:
Seamless technology to request, engage, & pay freelancers
Recruited onsite personnel from vetted local businesses on the Plannernet Network
Sourced freelancers with pre-existing, completed background checks for roles which required one to eliminate delays in processing
Collected signed NDAs from all freelancers and sent to client en masse
Proposed solutions to the growing T&E budget when the local pool was exhausted due to several current events
Facilitated SMS arrival confirmations both days of the event via a Lead Plannernet Supplier
Collected freelancer feedback post-program and debriefed with the Client to ensure continuous improvement
Plannernet’s Solutions
Plannernet presented pragmatic solutions that drove successful outcomes:
Rapidly & effectively filled all onsite roles
Reduced overall program costs
Met Client, venue & freelancer business requirements quickly
Mitigated Client’s IC misclassification risks
70 event freelancers sourced within
9 Days
Business Results
The implementation of Plannernet’s talent solution yielded remarkable results for the Client:
Last-minute needs fulfilled and Grainger hosted a successful tradeshow
Leveraged historically utilized freelancers for continuity
Used local talent, which controlled travel costs and reduced the overall budget
Grainger renewed with the client for another year
Client requested to pay 9 of the freelancers additional for providing excellent service
Business Results
The implementation of Plannernet’s talent solution yielded remarkable results for the Client:
Last-minute needs fulfilled and Grainger hosted a successful tradeshow
Leveraged historically utilized freelancers for continuity
Used local talent, which controlled travel costs and reduced the overall budget
Grainger renewed with the client for another year
Client requested to pay 9 of the freelancers additional for providing excellent service
Conclusion
Through Plannernet’s seamless technology, comprehensive talent network, and consultative approach, The Client overcame their talent acquisition challenges, achieved cost efficiencies, and ensured compliance in executing The Grainger Show. Plannernet’s successful partnership with the Client serves as a testament to their commitment to delivering excellent freelance M&E talent solutions.
Related Resources
Recommended resources to optimize your event talent strategy
Rapidly Adapt to Ever-Changing Market Conditions with Contingent Labor
How a Managed Service Provider Can Mitigate the Risk of Costly Penalties When Using Freelance Meeting Professionals
How a Contingent Workforce MSP Can Combat Labor Shortage Challenges and Support Your Event Management Needs
