2025 | Client Success Story

Background

Plannernet has been a trusted partner to BCD Meetings & Events for over a decade, providing top-tier freelance talent for corporate meetings and events across the globe. Having first partnered with Plannernet in 2015 in the United States, BCD M&E expanded its collaboration to Europe in 2016, recognizing the value of Plannernet’s extensive network of local talent in nearly 70 countries.

Since then, Plannernet has supported BCD M&E with over 5,500 engagements across Europe, consistently helping them execute flawless programs with a diverse pool of professionals who understand regional cultures and event trends. This expansion has been critical to the success of BCD M&E’s operations across the region, ensuring smooth execution of events while maintaining high standards of service and professionalism.

Challenges

As BCD Meetings & Events grew its events in Europe, it faced several challenges:

  • Resource Flexibility: With a growing number of events, BCD M&E needed to scale its workforce rapidly without compromising quality or expertise.

  • Localization and Compliance: As events were held in multiple European countries, local knowledge and compliance with regional freelance laws became a priority.

  • Expanding Workforce Requirements: The company required a highly flexible solution to meet the varied needs of each event, from freelance staffing requirements to specific skill sets, such as multilingual coordinators, technical support, and onsite management professionals.

Plannernet’s Approach

Plannernet’s approach was tailored to meet the specific needs of BCD M&E while ensuring consistency, compliance, and efficiency. By leveraging its expansive network of local planners, Plannernet was able to provide scalable freelance staffing solutions that addressed the dynamic requirements of each event.

  • Vast Network of Talent: Plannernet’s network includes professionals with extensive experience in the events industry, ensuring that BCD M&E could always access the right talent, at the right time, across Europe.
  • Local Expertise for Regional Events: Plannernet strategically sourced talent from local businesses, allowing BCD M&E to tap into region-specific knowledge and cultural understanding while minimizing travel costs. This approach not only ensured logistical efficiency and sustainability but also brought invaluable insights to each event, enhancing engagement with regional nuances and community connections.
  • Comprehensive Compliance and Support: Plannernet ensured that all freelancers met labor laws and compliance requirements by handling vetting, contracts, background checks, and international payments on their behalf.
  • Technology-Driven Solutions: Through Plannernet’s proprietary Evailable® platform, BCD M&E has been able to quickly request, engage, and pay freelancers, streamlining the entire process and ensuring visibility, transparency, and efficiency regardless of the country of the event or the freelance talent.

“The Plannernet resources in Europe give me complete peace of mind that my events will be executed with expertise and to the highest standard of professionalism. The diverse talent available ensures I can engage the right person for the job every time.”

Giles Lloyd, Global Operations Manager, Congress  |  BCD Meetings & Events

Business Results:

5,500+ Successful Engagements Across Europe

Enhanced Service Quality & Consistency

Strengthened Freelancer & Customer Relationships

Cost Savings & Travel Efficiency

Expanded, Scalable Talent Pool

Increased Capacity for Global Reach

About Plannernet:

Founded in 1989, Plannernet is the leading provider of on-demand freelance talent for meetings and events. Through its proprietary Evailable® platform, Plannernet provides a specialized contingent workforce solution for the meetings and events industry, connecting freelance meeting and event professionals from their global network in over 70 countries with corporations and agencies that need qualified, compliant, and scalable talent for their programs.

For more information about how Plannernet can help scale your corporate events with top-tier freelance talent, visit www.plannernet.com or contact findtalent@plannernet.com.

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